Title companies, law offices, UPS Stores, and any business with notaries on staff manage compliance, enforce your standards, and own your records. Even after a notary moves on.
Any business that employs notaries, whether two or two hundred, gains a compliance layer that simply wasn’t possible with paper or individual apps.
Closings generate risk. Enterprise gives you visibility into every notarization your team performs, with records you retain regardless of staff changes.
Enforce firm-wide standards on what gets collected at every notarization. Stay audit-ready without chasing down individual notaries for their records.
Compliance teams need documentation trails. Enterprise ensures every in-house notarization meets your institution’s requirements not just the state minimum.
UPS Stores and office service locations that offer notary services can manage two or three notaries under one account with no friction.
When a notary leaves, their journal goes with them. Your business has no access to past records even for transactions you paid for.
Different notaries collect different information. When a dispute arises, you find out too late that the right details were never captured.
Supervisors have no way to see what’s being recorded in real time. Problems surface during audits not before them.
You can set policies on paper, but there’s no way to enforce what fields get collected or how records are kept across your team.
As an Enterprise admin, you set the fields required for every notarization done under your organization. State law defines the minimum you define your standard. File number, client name, transaction type, loan ID any field your business needs is enforced every time, automatically.
When a notary creates an entry on behalf of your organization, that record belongs to both of you. You see it in your admin dashboard. And if that notary leaves tomorrow, your access continues. The record is yours permanently.
No other notary app gives businesses this access.
The notary’s personal entries (unrelated to your org) remain private to them as the law requires.
A notary’s journal is their personal legal record. NotaryAct Enterprise respects that boundary precisely. Entries made on behalf of your organization are shared with you. Personal entries the notary creates outside their work for you remain private.
This preserves the chronological, tamper-proof integrity that state law requires while giving your business full access to what’s yours.
Chronological order always preserved. Org entries shared. Personal entries stay private to the notary.
Auditors, insurers, and courts want to see consistent, tamper-proof notarial records. NotaryAct Enterprise gives you that story automatically, from day one.
Not every multi-notary business is a law firm. UPS Store locations, shipping centers, and office service providers that employ two or three notaries get the same organization-level tools right-sized for a smaller team.
No IT setup. No custom integration. Your team uses the same NotaryAct app they may already know with your organization’s rules layered in.
Sign up as an organization. You’re the admin set up your profile and invite your first notary in minutes.
Add any fields beyond what your state requires. File numbers, transaction codes, internal references your call.
Send invites to your team. They join via the standard NotaryAct app. The moment they accept, your rules apply.
Every entry your notaries create under your organization appears in your admin dashboard searchable, printable, permanent.
The law is clear: a notary owns their journal. Enterprise works within that law not around it. Here’s exactly how visibility works.
| Entry type | Notary | Your org |
|---|---|---|
| Work entry (created for your org) | ✓ | ✓ |
| Work entry after notary leaves | ✓ | ✓ |
| Personal entry (unrelated to your org) | ✓ | ✗ |
| Chronological journal order | Always preserved | |
| Tamper-proof record seal | All entries, always | |
NotaryAct Enterprise is the only notary journal that gives organizations permanent access to records created by their notaries while fully protecting the notary’s right to keep their personal entries private.
The journal remains chronological and tamper-proof as state law requires. Your access to what’s yours never expires.
Whether you have two notaries or two hundred a UPS Store location, a law office, or a title company – Enterprise gives you the compliance layer, the visibility, and the record access your business needs. Starting today.
This page is for informational purposes only. NotaryAct Enterprise record-sharing features operate within each state’s notary journal laws. Consult your state commissioning authority or qualified legal counsel for guidance specific to your situation.
